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Open Data Research Initiative - How to apply

How to apply

Prepare your proposal as one document and submit it by email to The subject line must read: Open Research Data Application:  surname of applicant. Applicants must submit complete proposals that adhere to the length and guidance provided. Complete and eligible applications will be assessed and ranked by an IDRC selection committee. External reviewers may be consulted.

The application deadline for this competition is Friday, June 14, 2019 at 17:00 EDT.

Please note that proposals may be submitted in English or French. Applicants will receive a confirmation email. Applicants may submit questions to

Please complete this proposal outline or copy and paste the outline provided below to create your own document.

Proposals must adhere to the word lengths specified below, use 12-point font, and use the following headings (in bold) in the order listed

Applicant information:

  • Applicant name:
  • Organizational affiliation
    Note: place applicant contact information in the CV (Annex A).

Information about the IDRC grant that funded the data collection:

  • IDRC grant number: #
  • Project name:
  • Start date of project funding:
  • End date of project funding:
  • Region where research was carried out:


Select all that apply (x)



Latin America & Caribbean


Sub-Saharan Africa


Middle East / North Africa




  • Disciplinary orientation of the data

The data would be of interest to researchers in the following disciplinary groups: 

Select all that apply (x)



Social sciences


Natural sciences


Life sciences


Narrative descriptions:

  • Narrative Description A – data availability
    A description of up to 500 words about the research data that the applicant seeks to publish (e.g., what the data describes, type of data, data collection sites, relevant timeframes). If your research data is currently being collected, state when you expect to complete the collection phase. Is the data yours to publish or are there permissions you will need to obtain to participate in this project? Mention any potential restrictions. For example, some data needs to be altered before it can be shared to protect the confidentiality of human subjects or intellectual property. Discuss any consideration that might affect whether the data can be open.
  • Narrative Description B – data re-use
    A statement of up to 300 words that outlines why the data might be valuable to publish (e.g., completeness of the dataset, the potential for re-use or replication studies, instructional applications). Suggest who might reuse the data and why. What software or information is needed for others to reuse your data?For example, are codebooks, data collection procedures and techniques, or software needed to analyze the data, and are these available or could they be developed in this project?
  • Narrative Description C – team composition
    A statement of interest of up to 300 words explaining how you/your team would benefit from participating in this project with a list of your learning objectives. Learning objectives will be anonymized and shared with the external experts participating in the project.

Bibliographic References:

  • If applicable, provide complete references (including DOI or permanent identifier) for publications that describe or analyze the data.
  • If there are no related publications, explain why.

Research team:

  • Provide a short description of the applicants and their roles in the three different phases of the project. Applicants are encouraged to involve library or research office staff in development of the DMP, as well as team members who were involved in data collection and analysis. Please include the CVs of team members in Annex A.
  • If the applicant is not the lead researcher of the original IDRC grant that generated the data, the lead researcher of the original IDRC grant must provide a signed letter of support that comments on the availability and suitability of the data for data archiving and the role of the applicant in the original grant. Attach this letter as Annex B.

Research budget:

  • The budget is fixed. If the amount and allocation are unsuitable for your requirements, please explain why.
  1. CV template (mandatory). Please complete a separate CV for each team member.

Role in project:

Family name:

Given names:

Job title:

Mailing address:

Building, suite (optional):


Number and Street or PO Box:


District, City:






Postal code:

Telephone number (with country and area codes):

Email address:

Facsimile number:

LANGUAGE SKILLS:          Indicate competence in all languages used by the research team.

E = excellent; G = good; F = fair
















Other (specify)





CURRICULUM VITAE: Comment on the following fields (2 pages maximum)


Work experience and current position:

Role played in IDRC research grant:

Credentials (list up to six awards, distinctions, or professional designations that are pertinent to this application):

Publications and data curation (list recent article and data publications):

Other information (include any other information you feel is relevant to this application):

  1. Support letter from original project leader (if applicable)

The letter should indicate support for the applicant to lead the proposed project and specify any considerations that would affect the publication of the research data.

  1. Statement of support and signatures (mandatory)

On organizational letterhead, replicate the following statement of support and sign the document:

“We hereby certify that if selected, we will participate in the project activities identified in this funding opportunity and will adhere to the timelines. We further certify that our institution will administer the grant as per IDRC’s terms and conditions.”

Name of principal researcher:



Job title:


Name of person authorized to sign contracts for the institution:



Job title:




Mailing address and contact information of the authorized signatory: