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Call for expressions of interest: Regional learning partners for the Global Partnership for Education’s Knowledge and Innovation Exchange

Frequently asked questions

Watch the FAQ webinar that took place on July 8.

ELIGIBILITY AND APPLICANT DETAILS

1. Are applicants for the regional learning partners (RLP) – either as a lead organization or member of a consortium – eligible to apply for other KIX grants (regional or global)? 

Lead organizations or members of consortiums that act as, or are applying to be, a KIX Regional Learning Partner are eligible to submit a proposal for a KIX grant through either global or regional granting mechanisms. Acting as an RLP is not considered a conflict of interest as KIX regional and global calls are open, competitive, merit-based, and evaluated by independent assessment panels.  

2. Are United Nations (UN) agencies eligible to apply? 

Yes. 

3. What do you mean by an organization being legally founded and registered in the country of operation? Does an applicant organization have to be registered and operate in a GPE member country?

Lead institutions must have permanent offices in a country within the region of the hub. This country does not need to be a GPE partner country. The institution must have legal standing in the country of operation to ensure that it has the ability to receive and administer funds.

The institution is not required to be legally founded in the country of operation. The call will be amended to reflect this change.

4. How many organizations can be part of a consortium leading KIX hub?  

Considering the challenges associated with managing a large consortium, it is recommended that each consortium consist of up to three organizations. One organization must be the lead institution. However, if there is a strong rationale for a larger consortium, the case must be made in the Expression of Interest. Please notice that having a limited consortium size does not preclude having a broader partnership with other organizations that will contribute to the project.

5. Are the eligibility requirements for consortium members the same as for lead organizations? 

No. Other members of the consortium do not have to meet registration and location requirements. These requirements pertain only to the lead organization. However, in implementing the activities of the grant it is imperative that the members of the consortium abide by the laws and regulations of the countries in which they will be conducting their activities.

6. Is this call targeting already established regional organizations or are organizations operating in multiple countries in the region still eligible? 

The call is targeting both established regional organizations and organizations operating in multiple countries in the region. Both types of organizations are eligible to apply.

7. Are organizations that operate in one country but have the capacity to work across the region eligible?

Yes. The hub should have a base in at least one country in the region, but hubs are not expected to have a physical presence or ongoing work in all the countries in the region.

8. Would an organization with presence in multiple countries in one region be considered as one partner in the consortium or would each country office be considered an individual member?

It depends on how the organization is constituted and whether each office is registered as an independent legal entity.

9. Are academic institutions or a consortium of academic institutions eligible to apply?

Yes.

10. Can institutions be part of more than one application?

Yes.

CALL DETAILS

1. What do you mean by “institutional information on funding sources”? 

At the Expression of Interest (EOI) stage, institutions will be required to provide an Institutional Profile Questionnaire #(IPQ) that requests basic corporate information that should be easy for proponents to provide (e.g., legal name of institution, operating name, working language). This questionnaire will be linked to the call page by July 12.

2. What do you mean by consortia, staff and Board credentials? 

By credentials, we mean curriculum vitae (CV) with relevant experience of key team members. Applicant organizations should submit abridged CVs of individuals who will be responsible for leading KIX Hub (each CV should be no longer than two pages). In case of the consortium, please submit a CV of the person who will lead RLP, along with CVs of key individuals from other organizations.  Note that Board credentials are not required at the expression of interest stage.

3. What supporting documents should be included in the expression of interest?  

Applications are expected to submit the following documents: (1) expression of interest statement (max. 4,000 words); (2) contact information of the lead applicant and members of the consortium if applicable; (3) Institutional Profile Questionnaire (IPQ); and (4) abridged CVs of the lead applicant and contact individuals from other organizations in the case of the consortium.

4. Do you have a template for this EOI? Are there specific questions we are required to answer?

Please see the Call requirements on the web-page. It is not a template, but we ask that you address specific issues in your EOI.

5. How strict are you with the length of the EOI?

Please keep (more or less) to the word limit and address the issues we laid out in the call document. It will help us adjudicate responses fairly.

BUDGET

1. Can we expect GPE to go on funding RLPs after the initial 50 months period?

We cannot guarantee any additional funding at this stage.

2. Can the budget for the KIX hub be used for events / activities also involving non-GPE countries of the regions covered?

KIX funding is to serve the needs of GPE member countries. If learning relevant to particular challenges can come from non-GPE countries in the region, they may be brought in for those particular issues.

3. Is a budget required as part of the EOI?

No, it is not. It will be asked to be submitted as a part of the final proposal. Organizations will be invited to submit full proposals on the basis of their EOI.

SELECTION

1. Will KIX prioritize expressions of interests to lead KIX Hub from consortia? 

No, they will not be prioritized. The assessment of whether a consortium or a single entity are better placed to lead a hub will be based on the rationale that is presented in the EOI.

2. How will expressions of interests be reviewed? How will final proposals be reviewed? 

IDRC staff will review expressions of interests using the evaluation criteria mentioned in the Call document (include a link to the call: https://www.idrc.ca/en/call-document-regional-learning-partners-global-partnership-educations-knowledge-and-innovation). Upon the review process, IDRC staff will shortlist up to four applicants per each of four regions who will then be invited to submit a final proposal.

IDRC staff will assess final proposals using the evaluation criteria to be shared with shortlisted applicants. On the basis of this assessment, IDRC, with input from GPE, will select an applicant to lead each of the four regional KIX hubs.

HUB FUNCTION

1. Given the broad geographic region and extremely diverse set of countries included in KIX Hub 3, how many countries from the region do you envision the KIX Regional Hub being able to successfully engage for participation in the program? 

KIX Hubs activities must target and aim to engage all GPE countries in each region, although individual countries will decide to participate on a voluntary basis. We understand that the level of engagement will be incremental and may not be uniform within or across regions. Hub 3, in particular, may require a different approach in terms of engagement and participation.

Applicants should use their knowledge of the region and actors to develop a strategy that conveys their vision for how a hub may achieve its objectives.

2. Are a centre’s activities to be carried out only in the country where it is based or in the other countries concerned as well?

All GPE countries in the region will be invited to participate in KIX hub activities. So while the Hub host organization may be located in a particular country, its activities should be able to engage all GPE countries. Certain activities supported through the Hub (e.g., exchange visits, knowledge exchange webinars across countries, workshops) could very well be in countries beyond the one in which the hub is located. 

3. How will KIX Hubs work with GPE?  

Regional Hubs will interact with GPE in multiple capacities: with country and thematic teams, Developing Country Partners and coordinating agencies, digital strategy, and through multiple knowledge generation opportunities.

4. How will KIX Hubs work among themselves? 

It is expected that different regional hubs will collaborate with each other to leverage synergies and complementarities. IDRC is considering an RLP inception workshop at an early stage so institutions can learn from one another to refine their approaches.

5. Will the centre be responsible for launching calls for regional and action research projects (terms of reference, evaluation process, etc.)?

No. IDRC will launch and administer regional calls. However, hubs will be invited to help shape upcoming regional calls for proposals, because while the Hubs engage representatives of GPE member countries, they will identify areas of shared challenges, or needs for additional research and innovation because existing solutions are inadequate. Those unmet priorities will become part of calls for proposals for regional projects to support new innovation and research – calls that IDRC will organize.

6. Can any grants received by a consortium cover operating or human resources costs?

Funds can be used only to support the operation of a KIX hub. They cannot be used for core funding of the organization. If you have staff members working on KIX, then the funding can be used to pay their salaries as a replacement cost.