Travel and Hospitality
Our senior executives travel regularly to visit funded institutes, donors, and projects, and to participate in conferences and workshops around the world. Governors travel to attend Board meetings as well as to participate in training sessions and to familiarize themselves with field operations to better discharge their oversight duties. The rules and principles governing travel of all IDRC employees are outlined in the policies shown below. These policies ensure coordination and cost-effectiveness of travel and hospitality activities and a consistent interpretation of the relevant standards normally expected to apply to public sector organizations.
IDRC publishes the travel and hospitality expenses of its senior executives and governors in accordance with the Access to Information Act. IDRC also provides information on the corporation's total annual expenses for travel, hospitality and conference fees.
The information on travel and hospitality expenses of senior executives and governors on this webpage is updated on a monthly basis. Amounts include all applicable taxes. Please note that information that would normally be withheld under the Access to Information Act or the Privacy Act does not appear in this section.
As a result of COVID-19 travel restrictions and social distancing measures, no travel or hospitality expenses were incurred by senior executives or governors from 1 April 2020 to 30 September 2021, inclusively. All other travel and hospitality expenses processed and paid before 1 April 2020 or after 30 September 2021 are published on this webpage.
IDRC's Code of Conduct (PDF, 140 KB)
Policy on Travel (PDF, 741 KB)
Policy on Hospitality Activities, Conferences and Events (PDF, 337.53 KB)
Governor Honoraria Policy (PDF, 299 KB)
Governor Travel Policy (PDF, 412.8 KB)
Basic controls for travel and hospitality expense reporting
- Expense reports must have supporting documentation, and must be approved by the appropriate manager before processing and payment.
- All senior management and Board of Governors' expense claims are reviewed for compliance by the Finance and Administration Division before payment. Both Internal Audit and the Office of the Auditor General periodically check internal controls applicable to expense claims. The Finance and Audit Committee of the Board oversees travel and hospitality expense reporting on a quarterly basis.